Verifactu for florists: what it is, when it applies to you and how to comply
If you run a flower shop in Spain and invoice with software —or you’re thinking of making the jump from a notebook and receipt book—, Verifactu is one of those words worth understanding before it catches you out. The good news: thanks to the latest delay, you have plenty of time to get ready. In this article we explain, without jargon, what Verifactu is, when it applies to you depending on whether you’re self-employed or a company, and what you need to do to comply without any nasty surprises.
What Verifactu is, in plain English
Verifactu is the popular name for the Spanish Tax Agency’s new system that requires invoicing software to record every invoice securely, in order and in a way nobody can change afterwards. It comes from the so-called Anti-Fraud Law and its regulations, and its goal is simple to sum up: to put an end to software that lets you “delete” sales or keep an off-the-books till.
In practice there are two ways to comply:
- Verifactu mode: your software automatically sends each invoice record to the tax authorities as it’s issued. It’s the most convenient mode and the one the Tax Agency recommends.
- Non-Verifactu mode: the software doesn’t send anything, but it must sign and chain each invoice with a digital fingerprint that guarantees it hasn’t been tampered with, and keep everything in case the tax authorities ask for it.
Most of the work is done by the maker of your software, not by you. Your obligation as a florist is to use software that complies. If your software is ready, you carry on issuing invoices exactly as you do now.
Which flower shops does it affect?
Practically every flower shop that issues invoices with software: whether you’re self-employed with your neighbourhood shop or your flower shop is a limited company (SL). It also affects counter receipts, because for tax purposes a receipt is a simplified invoice.
Only very specific cases are excluded (for example, businesses already invoicing through the SII system for large companies), which isn’t usual for a flower shop. If you’re unsure about your specific situation, your accountant can confirm it in two minutes.
The dates that really matter
Here’s why you don’t need to rush: in December 2025, Royal Decree-Law 15/2025 postponed the start date to 2027. These are the dates in force today:
| Type of flower shop | Verifactu mandatory from |
|---|---|
| Companies (SL and others subject to Corporate Tax) | 1 January 2027 |
| Self-employed | 1 July 2027 |
Since most flower shops are run by self-employed florists, your date is most likely 1 July 2027.
In early October 2026 the Spanish tax authorities announced that Verifactu will be postponed until October 2028, for both companies and the self-employed, to coincide with mandatory e-invoicing. But it’s an announcement: until the rule changing it is published in the Official Gazette (BOE), the dates that count are the ones in the table. We’ll update this article as soon as it’s published.
The date being 2027 doesn’t mean you can forget about it. It means you have time to choose your software calmly, instead of switching at the last minute in the middle of the Valentine’s Day or Mother’s Day rush. The expensive mistake is reaching 2027 with old software that doesn’t comply.
What changes day to day (spoiler: almost nothing)
This is the part that reassures most florists. If your software is ready for Verifactu:
- You keep issuing the invoice from the order or sale as always.
- The software takes care, behind the scenes, of signing the record and, in Verifactu mode, sending it to the tax authorities.
- Your invoices may include a QR code and the wording “Factura verificable en la sede electrónica de la AEAT” or “VERI*FACTU”. Nothing you have to do by hand.
- You won’t be able to delete an invoice once issued: if you make a mistake, you correct it with a corrective invoice, as the rules require. It’s a healthy change of habit, not a problem.
What does stop being acceptable is “I’ll note it in a notebook and do the invoice when I can”, or home-made software that lets you tweak the figures. That’s where Verifactu bites.
How to get ready today: a 4-step checklist
- Check whether your current software will comply. Ask your provider directly: “Are you going to be Verifactu-compliant, and from when?”. If the answer is vague, that’s a warning sign.
- Get your tax details in order. Company or trading name, tax ID (NIF), registered address and sequential numbering series. With Verifactu, correct numbering is no longer optional.
- Bring receipts and invoices into the same system. The less you do “by hand” on the side, the lower the risk of discrepancies.
- Choose in good time, not in 2027. Moving your customer and order history to new software is much calmer if you do it now rather than with the deadline looming.
If you want to dig deeper into how a shop invoices day to day (receipt, simplified invoice and full invoice), we explain it step by step in the Evoflor user guide.
Verifactu and Evoflor
Evoflor comes with Verifactu mode built in from day one. That means when your date arrives you won’t need to change software or do anything special: you’ll keep invoicing straight from the order, with VAT your accountant can follow and with invoice series and numbering managed by the system.
You can see in detail how it works on the invoicing for florists page, where we explain how the invoice comes straight from the order, how the VAT summary is prepared for your accountant and what’s included in each plan.
Frequently asked questions
When does Verifactu become mandatory for my flower shop? If you’re self-employed, from 1 July 2027. If your flower shop is a company (SL), from 1 January 2027, following the delay in Royal Decree-Law 15/2025 (and pending the further delay to October 2028 announced by the tax authorities).
Do I have to do anything with the tax authorities myself? Not directly. The technical obligation falls on the invoicing software. Your part is to use software that complies and keep your tax details up to date.
Do counter receipts count too? Yes. A receipt is a simplified invoice, so it also falls under Verifactu.
What if I keep invoicing by hand or with a spreadsheet? That’s where the risk lies. Verifactu is designed precisely to leave behind systems that can be manipulated. The sensible thing is to move to software that’s ready before your date.
You don’t have to sort out Verifactu this week, but it makes sense for the software you work with to be ready already. That way, when the date arrives, nothing changes for you.
This article is for guidance only and reflects the rules in force at the time of publication. For your specific case, always check with your accountant or tax adviser.
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