How to choose your flower shop’s POS: checklist and real prices

If you’re looking for a POS for your flower shop, you’ll have noticed there are two worlds: generic retail POS systems —designed to sell T-shirts, menus or hardware— and software built specifically for florists. In this guide we explain what a real florist POS should have, how much each option costs with real prices, and the mistakes that cost you dearly when choosing.

Why a generic POS falls short

Pure counter sales —a customer walks in, picks a bouquet, pays and leaves— any POS can handle. If that were all your flower shop did, almost any one would do. The problem is that half of your business isn’t that:

• Phone or WhatsApp orders for three days’ time.
• Home deliveries with a time slot, an address and the recipient’s phone number.
• Card messages and occasions: the bouquet comes with a card, it’s an anniversary, it’s a surprise.
• Deposits and advance payments: weddings are paid in instalments.
• What goes into the bouquet: which flowers, what it costs you, what margin it leaves.

A generic POS treats everything as an on-the-spot receipt. Your day-to-day is orders with a story: they’re taken today, made tomorrow and delivered the day after to someone else’s home. Forcing that into software built for a clothes shop always ends the same way: with a notebook next to the computer.

The checklist: what a florist POS must have

When you compare options, check that it covers these seven things. The first five are non-negotiable:

1. Fast counter sales — ring up a bouquet in seconds, by cash, card or Bizum, with a receipt.
2. Orders with scheduled delivery — date, time slot, address, recipient, card message. And they should appear on their own on the right day.
3. Receipts and invoices without leaving the software — a simplified invoice for everyday sales and a full invoice when someone asks for one. And ready for Verifactu, Spain’s new invoicing rules.
4. Daily till — a balanced daily closing: how much came in, by which method, what’s outstanding.
5. Customers with history — who bought from you, when and for which occasion. That’s where next year’s repeat sales are.
6. Built-in delivery — the order with an address should feed the delivery route, with no copying by hand.
7. Works on phones and tablets — so you can check and take payments without being tied to the counter.

How much does a florist POS cost: real prices

Option	Approximate price	The good	The bad
Generic POS (banks, retail apps)	€0–60/month + fees	Cheap and quick to set up	Doesn’t understand orders, delivery or occasions
Classic cash register	€150–400 one-off	Simple	No customer data; barely enough for Verifactu
Florist-specific software	€30–130/month	Orders, delivery, customers and invoicing in one	Higher monthly fee than generic options

On top of the software you need to add the hardware, and here the news is good: you need less than you think.

• Thermal receipt printer (58 or 80 mm): €100–250. If you already have one, it will usually work.
• Cash drawer: €50–100. Optional if you already have one.
• The computer or tablet you already have: if the software is web-based (like Evoflor), you don’t need to buy any special terminal.

The classic mistake is to compare only the monthly fee. The real cost of a POS is the hours it doesn’t take off your plate: if you pay €40/month for generic software but still keep orders in a notebook, pass addresses to the driver by hand and rebuild the till at the end of the day, the “cheap” option is costing you a fortune.

The 4 mistakes when choosing (and how to avoid them)

1. Looking only at the monthly price. Ask what’s included: orders? delivery? invoicing? A cheap generic POS plus a handful of workarounds ends up costing more than a specialised one.
2. Not testing it with your own real orders. Use the free trial to replicate your real week, including the tangled sale for the customer who pays in instalments.
3. Forgetting about Verifactu. In Spain, the software that issues your invoices and receipts will have to comply with the tax authorities. Ask directly: “will you be Verifactu-compliant?”. If they hesitate, move on.
4. Not asking how you get your data out. Your customers and your history are yours. Before signing up, confirm that you can export everything (Excel/CSV) whenever you want. Changing software should never feel like a hostage situation.

How Evoflor does it

We’ll tell you straight, because that’s what our blog is for: the Evoflor POS is included in every paid plan (from €39/month paying yearly) and covers the whole checklist: counter, scheduled orders, daily till, receipts and invoices with Verifactu mode built in, customers with history and connected delivery. Being web-based, it works on the computer, tablet or phone you already have, and you can export your data whenever you like.

Frequently asked questions

Do I need to buy new hardware? Usually not. With a computer or tablet with a browser and a thermal receipt printer (if you want to print receipts) you have a complete station. There’s no proprietary terminal to buy.

Does a florist POS work for phone orders? That’s exactly what it’s for: recording in a minute an order with a delivery date, address, card message and payment status, and having it appear on its own on the right day. It’s the number one difference from a generic POS.

Can I take a deposit and the rest later? With a specialised POS, yes: the order keeps its part payment on record and the balance in view. It’s essential for weddings and events.

What about Verifactu? In Spain, invoicing software will have to record every invoice in a tamper-proof way (the law currently says 2027, and the authorities have announced a delay to October 2028). Choose software that’s already prepared and the change won’t affect you at all. We explain it in detail in our Verifactu guide for florists.